Sponsorship Info

ANNUAL CONFERENCE SPONSORSHIP INFORMATION

Why Sponsor or Exhibit?

We are excited to be planning our 20th Annual Conference and at a time of emerging growth for the field of Education Abroad sense it is going to be extremely well attended! The 2023 conference saw a total of over 1,050 participants across in-person (940) and virtual options and we hope to see this grow once more for a spectacular gathering in Boston. Based on a typical conference year, we would see:

1,100-1,300 Attendees
- with a 97% satisfaction rate and
- 97.5% visiting the exhibit hall
700+ Organizations
175+ Speakers
65+ Sessions
100+ Sponsors / Exhibitors
- with a 95% satisfaction rate

General Information

Purchases of stand alone exhibit space and Bronze level sponsorship will only be available to Forum members.
All sponsorships will be secured on a first-come, first-served basis via the online reservation form. (Note: No sponsorship reservations or requests will be taken over phone or by email.)
Each sponsorship level, item or exhibit table is brand-specific and can only promote or represent one institution or organization. Promoting multiple brands must be done separately through the purchase of multiple sponsorship levels, items, or exhibit tables.
All logos should be sent to The Forum within 2 weeks of securing sponsorship.
All other files for the conference should be supplied to The Forum at least 6 weeks prior to the conference.
We aim to open sponsorship to former sponsors and exhibitors in July, other members in August and then non-members.
The Forum reserves the right to decline requests to sponsor or exhibit.

Current Sponsors

How to Reserve

The reservation process for securing sponsorship opportunities is automated and you must secure them through the online reservation form . Opportunities are claimed on a first come, first served basis, but must be confirmed with payment within 7 days of invoice.

If a limited volume item or table you are looking for is not present in the form it has been reserved, but we encourage you to consider other options.
Should deposit or balance invoices remain unpaid, or The Forum decline a request, items/tables may be reinstated for sale.
Please contact conference@forumea.org with any questions.

Sponsorship Reservation Form

Event Sponsorship

Please note, all prices are in USD.
Opportunities to appear in the conference schedule pdf will be open to all members.
Only those with a table or sponsorship package will be eligible to request items from the “Additional Items” section below.
Limited items will no longer appear in the form once taken.

LEVEL	DIAMOND	PLATINUM	GOLD	SILVER	BRONZE	TABLES	VIRTUAL BOOTH
Availability	1	4	7	Until Full
Cost	$22,000	$16,500	$11,000	$6,600	$3,850	$2,199 - $2,499	$550
Includes free registrations for	5	4	4	3	2	1	1 (virtual)
PRE-CONFERENCE VISIBILITY	DIAMOND	PLATINUM	GOLD	SILVER	BRONZE	TABLE	VIRTUAL
Spotlight on your organization in one pre-conference email	Yes
Forum Home page thanks	Logo and Name
Conference specific communication acknowledgements	Logo and Name				Name
Newsletter thanks	Logo and Name				Name
LinkedIn thanks	"@" Mention			Joint "@" Mention
Conference Website	Logo and Name				Logo	Name
IN-CONFERENCE VISIBILITY	DIAMOND	PLATINUM	GOLD	SILVER	BRONZE	TABLE	VIRTUAL
Up to 3 minutes on stage pre-Friday lunch	Yes
Thought leadership session	2	1
Opening plenary session thanks	Yes
Session room branding	Yes
Table included	Yes
Additional table purchases	20% discount		Available			Not available
Sponsors page / "booth" in App	Large		Medium			Small
POST-CONFERENCE VISIBILITY	DIAMOND	PLATINUM	GOLD	SILVER	BRONZE	TABLE	VIRTUAL
Forum home page thanks	Logo and Name
Post conference communications	Logo and Name				Name
Conference archives	Name
SUPPORTING THE FIELD	DIAMOND	PLATINUM	GOLD	SILVER	BRONZE	TABLE	VIRTUAL
Donation of a Forum Fellowship	1

Digital Program Visibility

We are pleased to be able to offer affordable opportunities for visibility to all our members.

ANNUAL CONFERENCE DIGITAL PROGRAM ADS	COST	AVAILABILITY
¼ page	$220	Unlimited
½ page	$385	Unlimited
Full page	$605	Unlimited
Front cover (logo only)	Diamond and Platinum Sponsors
Rear Cover (logo only)	Gold, Silver and Bronze Sponsors

Additional Items

We are pleased to be able to offer a limited number of additional items which may only be added by Sponsors or Exhibitors. Please contact us if you would like to discuss any of these options or include them in your request. These will be secured on a first-come, first-served basis.

SINGLE ITEMS	COST	SPONSOR
Lanyards	$5,775	1 Available
Pens	$3,300	1 Available
Notebooks	$5,500	1 Available
Bags	$8,250	1 Available
Re-usable cutlery	$5,000	1 Available
WiFi Access	$3,500	1 Available
Conference App	$4,650	1 Available
Technical support table by registration	$3,300	1 Available

SOCIAL	COST	SPONSOR
Welcome Reception	$5,500	1 Available
Opening Plenary Speaker (inc. introduction)	$5,500	1 Available
Newcomer Session	$2,500	1 Available
Friday Plenary Speaker and Lunch (Friday)	$8,250	1 Available

SUPPORTING THE FIELD	COST	SPONSOR
Sponsor a Forum Fellow from an underrepresented institution through certification	$2,475	Unlimited
Support a student to return to their travel abroad destination	$550	Unlimited
Graduate student participation and travel grant	$2,200	Unlimited
Professional travel grant to help a colleague attend	$550	Unlimited
Donate towards sustainability and equity, diversity and inclusion initiatives as a friend of The Forum	Variable	Unlimited
Sustainability Award Sponsorship*	$2,200	1 Available
Award for Excellence in Education Abroad Curriculum Design*	$2,200	1 Available
Award for Academic Achievement Abroad*	$2,200	1 Available

* Please note that as The Forum finalizes the program for 2024 we will confirm where these awards will be presented either virtually or in person.

CONFERENCE EXPOSURE	COST	SPONSOR
Push notification (1 per sponsor)	$770	5 Available

OTHER FOOD AND COFFEE BREAKS	COST	SPONSOR
Coffee Break	$1,375	4 Available
Thursday Lunch	$2,750	1 Available

HOST INSTITUTIONS	COST	SPONSOR
Serve as a host for the 20th Annual Conference	$2,199	Institutions from MA or surrounding states, CLICK HERE to contact us for details

Sponsorship Reservation Form

Exhibit Hall Layout and Current Allocations

Premium Tables are marked in the layouts below in red. Where available these can be included in any sponsorship package. If purchased separately, the premium table fee of $2,499 will be applied. Tables 72-78 (marked in green) will be available at a discounted rate for first time exhibitors from Lower and Middle Income Countries (LMICs) and Black- or Hispanic-owned organizations , until 16 Dec. Please fill in this form with an intended location to be considered.