Why Sponsor or Exhibit?

The Forum's Annual Conference 2025 builds on a fantastic 2024 event in Boston and sees the conference in Canada for the first time! The 2024 conference saw a total of over 1,350 participants across in-person and virtual options and we hope to see this grow once more for a spectacular gathering in Toronto. Based on a typical conference year, we would see:

• 1,100-1,300 Attendees (in person)
  • with a 97% satisfaction rate and
  • 97.5% visiting the exhibit hall
• 700+ Organizations
• 175+ Speakers
• 65+ Sessions
• 100+ Sponsors / Exhibitors
  • with a 95% satisfaction rate

Download the 2025 Sponsorship Prospectus

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​General Information

1. Purchases of sponsorship and exhibit tables will only be available to Forum members.
2. All sponsorships will be secured on a first-come, first-served basis via the online reservation form. (Note: No sponsorship reservations or requests will be taken over phone or by email.)
3. Each sponsorship level, item or exhibit table is brand-specific and can only be used to promote or represent one institution or organization. Promoting multiple brands must be done separately through the purchase of multiple sponsorship levels, items, or exhibit tables.
4. All logos should be sent to The Forum within 2 weeks of securing sponsorship.
5. All other files for the conference should be supplied to The Forum at least 6 weeks prior to the conference.
6. We aim to open sponsorship to former sponsors and exhibitors in June, other members in July/August and then non-members.
7. Please note exhibitors MUST adhere to The Forum's guidelines on table set up. See below. 
8. The Forum reserves the right to decline requests to sponsor or exhibit.

tables, displays and signage guidelines

• The Forum on Education Abroad’s Annual Conference Exhibit Hall is a tabletop exhibit hall setup.
  
• All displays and signage must fit on a 6ft table and in the area immediately around it.
  
• Two chairs with a tablecloth will be provided per table.
  
• Any electricity requirements must be discussed with the hotel directly.
  
• The Forum reserves the right to ask for any display, furniture or signage to be moved or removed if it blocks or inhibits another exhibitor in the area, or walkways and aisles.
  
• For your planning, there will not be pipe-and-drape around each booth.
  
• SIGNAGE IS NOT TO EXCEED THE LENGTH OF 4 FEET WIDE and 9 FEET TALL.
  
• Signage may not be hung in any manner from the ceiling or pipes/scaffolding of the ceiling.
  
• The tables provided may not be replaced with alternative set ups.
  
• Additional carpeting or other flooring will not be permitted. 
• Exhibitors are responsible for any signage displayed.
  
• The Forum staff are not permitted to help hang or erect any signage in the Exhibit Hall.
  

Current Sponsors

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​How to Reserve

​The reservation process for securing sponsorship opportunities is automated and you must secure them through the online reservation form . Opportunities are claimed on a first come, first served basis, but must be confirmed with payment within 7 days of invoice.
​
If a limited volume item or table you are looking for is not present in the form it has been reserved, but we encourage you to consider other options.
Should deposit or balance invoices remain unpaid, or The Forum decline a request, items/tables may be reinstated for sale.
Please contact [email protected] with any questions.

Reserve your sponsorship/exhibit space now

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Event Sponsorship

• Please note, all prices are in USD.
• ​Only those with a table or sponsorship package will be eligible to request items from the “Additional Items” section below.
• Limited items will no longer appear in the form once taken.

LEVEL	DIAMOND	PLATINUM	GOLD	SILVER	BRONZE	TABLES	VIRTUAL BOOTH
Availability	1	4	7	Until Full
Cost	$23,100	$17,325	$11,550	$6,930	$4,045	$2,310 - $2,625	$575
Includes free registrations for	5	4	4	3	2	1	1 (virtual)
PRE-CONFERENCE VISIBILITY	DIAMOND	PLATINUM	GOLD	SILVER	BRONZE	TABLE	VIRTUAL
Spotlight on your organization in one pre-conference email	Yes
Forum Home page thanks	Logo and Name
Conference specific communication acknowledgements	Logo and Name				Name
Newsletter thanks	Logo and Name				Name
LinkedIn thanks	"@" Mention			Joint "@" Mention
Conference Website	Logo and Name				Logo	Name
IN-CONFERENCE VISIBILITY	DIAMOND	PLATINUM	GOLD	SILVER	BRONZE	TABLE	VIRTUAL
Up to 3 minutes on stage pre-Friday lunch	Yes
Thought leadership session	2	1
Opening plenary session thanks	Yes
Session room branding	Yes
Table included	Yes
Additional table purchase (max of two tables total per institution)	20% discount		Available			Not available
Sponsors page / "booth" in App	Large		Medium			Small
POST-CONFERENCE VISIBILITY	DIAMOND	PLATINUM	GOLD	SILVER	BRONZE	TABLE	VIRTUAL
Forum home page thanks	Logo and Name
Post conference communications	Logo and Name				Name
Conference archives	Name
SUPPORTING THE FIELD	DIAMOND	PLATINUM	GOLD	SILVER	BRONZE	TABLE	VIRTUAL
Donation of a Forum Fellowship	1

​Additional Items

​We are pleased to be able to offer a limited number of additional items which may only be added by Sponsors or Exhibitors. Please contact us if you would like to discuss any of these options or include them in your request. These will be secured on a first-come, first-served basis.

SINGLE ITEMS	COST	SPONSOR
Lanyards	$6,065	1 Available
Branding of The Forum social lounge	$9,995	1 Available
Pens	$3,465	1 Available
Notebooks	$5,775	1 Available
Bags	$8,665	1 Available
Sustainability item	$5,250	1 Available
WiFi Access	$3,950	1 Available
Conference App	$4,950	1 Available

SOCIAL	COST	SPONSOR
Welcome Reception	$5,775	1 Available
Opening	$5,775	1 Available
Newcomer Breakfast	$2,950	1 Available
Closing	$8,665	1 Available

SUPPORTING THE FIELD	COST	SPONSOR
Sponsor a Forum Fellow from an underrepresented institution through certification	$2,599	Unlimited
Support a student to return to their travel abroad destination	$595	Unlimited
Graduate student participation and travel grant	$2,310	Unlimited
Professional travel grant to help a colleague attend	$595	Unlimited
Donate towards sustainability and equity, diversity and inclusion initiatives as a friend of The Forum	Variable	Unlimited
Award for Advancing the UN SDGs*	$2,375	1 Available
Award for Excellence in Education Abroad Curriculum Design*	$2,375	1 Available
Award for Academic Achievement Abroad*	$2,375	1 Available

 

* Please note that as The Forum finalizes the program for 2024 we will confirm where these awards will be presented either virtually or in person.

CONFERENCE EXPOSURE	COST	SPONSOR
Push notification (1 per sponsor)	$775	5 Available

 

OTHER FOOD AND COFFEE BREAKS	COST	SPONSOR
Coffee Break	$1,445	4 Available
Thursday Lunch	$2,995	1 Available

 

LOCAL SUPPORTERS	COST	SPONSOR
Each year, The Forum welcomes and recognizes local organizations looking to support the field	$2,195	Institutions from Toronto or surrounding states, CLICK HERE to contact us for details

*NEW* Support The Forum's Innovation Award

INNOVATION AWARD	COST	SPONSOR
Support the winners of The Forum's Annual Innovation Contest	Variable	From $2,500

Reserve your Sponsorship/Exhibit space now

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​Exhibit Hall Layout

Premium Tables are marked in the layouts in light blue and with a (P). Where available these can be included in any sponsorship package. If purchased separately, the premium table fee of $2,625 will be applied. Tables marked in purple with a (D) will be available at a discounted rate for first time exhibitors from Lower and Middle Income Countries (LMICs) and Black- or Hispanic- owned organizations, until 20 Dec. If you fulfil these criteria, please select a table from those marked with a (D) and fill in this form with your intended location to be considered. 

Exhibit Hall Layout: The Sheraton Centre Hotel, Toronto

Diagrams for indication only and not to scale

Layout and Current exhibitors viewable here