Sponsorship and Exhibitor Information

 

The Forum conference is a distinctive event, where leaders gather to consider the most important issues impacting the field.  Participants engage in thought-provoking dialogue, promoting a vibrant and collegial exchange of ideas.  It is the ideal venue for effective networking.

 

The Forum offers a limited number of sponsorship, exhibitor, and advertising opportunities as a service to our attendees. To take advantage of these opportunities, your organization MUST BE AN INSTITUTIONAL OR AFFLIATE MEMBER OF THE FORUM. We are grateful to our past sponsors and look forward to welcoming new ones.  Please note that Forum members can select JUST ONE ITEM from Group ONE and/or unlimited items from Group TWO.  The reservation process for securing sponsorship opportunities (including an exhibit table) is automated and can be accessed by visiting http://www.regonline.com/forum2012sponsors.  All logos should be sent to the Forum by January 16, 2012.

 

All sponsors and exhibitors will be recognized in the conference brochure and program and on the Forum web site, providing maximum exposure.  Please note that items in Group One that are in orange are still available for sponsorship.

GROUP ONE

Events
CATEGORY SPONSORSHIP ITEM FEE ADDITIONAL INFORMATION
Events* Wednesday Opening Keynote $4000 Sponsor's logo will be projected on screens in ballroom prior to the start of the keynote. Representatives from the sponsor organization/institution will be invited to sit in the front row and will be acknowledged in introductory remarks.
 

Welcome Reception at Hotel

CONFIRMED by IFSA- Butler

 $8000 Sponsor's logo will be placed on sign outside of ballroom. Sponsor's logo will be projected on screen in ballroom during reception. Sponsor will be acknowledged during opening remarks.
  Thursday Continental Breakfast $3000 Sponsor's logo will be placed on table tents placed on tables where continental breakfast is served.
  Thursday Boxed Lunch $4000 Sponsor's logo will be created into a sticker and placed on all portable lunches.
  Thursday Dessert Bar $2000 Sponsor's logo will be placed on table tents located at coffee break areas. Dessert will be offered in conjunction with the afternoon coffee break.
 

Friday Undergraduate Research Lunch Plenary

 

CONFIRMED by The School for  Field Studies and SEA Semester

 $6000 Sponsor's logo will be projected on screens in ballroom prior to the start of the Friday lunch plenary (along with sponsors of the students' participation and travel awards.) Sponsor's logo will also be placed on sign outside of ballroom. Sponsor will be acknowledged in opening remarks and representatives from sponsor institution/ organization will be invited to sit at reserved tables at front of ballroom.
 

Student Participation (2-3 awardees)

 

CONFIRMED by SIT Study Abroad and CAPA International Programs

  $2000 Sponsor's logo will be projected on screens in ballroom prior to the start of the Friday lunch plenary (along with sponsors of the plenary and travel awards for students). Sponsor's logo will also be placed on sign outside of ballroom. Sponsor will be acknowledged in opening remarks and representatives from sponsor institution/ organization will be invited to sit at reserved tables at front of ballroom.
 

Travel Awards for Students (2-3 awardees)

                                              CONFIRMED by Advantage Travel, Inc.

and Syracuse University Abroad

 $1000  Sponsors will provide a voucher for $1000 worth of travel expenses for undergraduate research award winners to return to the country where they completed their research. Sponsor's logo will be projected on screens in ballroom prior to the start of the Friday lunch plenary (along with sponsors of the plenary and student participation.)  Sponsor will be acknowledged in opening remarks and representatives from sponsor institution/ organization will be invited to sit at reserved tables at front of ballroom.
*Sponsors of all events will have the option to display literature on a designated table during their event and one hour before and after the event.   
       
Registration Items

Name Tag Lanyards

 

CONFIRMED by CIEE

 $3000 Sponsor's horizontal logo and/or tag line is imprinted on conference lanyard. Please submit eps file.
  Pen $2000 Sponsor's horizontal logo and/or tag line is imprinted on conference pen. Please submit vector or eps file along with Pantone, CMYK or RGB values for best imprint color match.
 

Tote Bags

CONFIRMED by The Education Abroad Network

 $5500 Sponsor's logo is imprinted on front of conference tote bag. Please submit vector or eps file along with Pantone, CMYK or RGB values for best imprint color match.
       
Session Items

Banner

CONFIRMED by IES Abroad

 $2000 Sponsor's logo will be placed in corner of banner. Dimensions approx. 15" (w) x 12" (h) and subject to change; will be verified at time of banner production. Banner is placed in a prominent location near registration.
 

Podium Placards

CONFIRMED by ISEP

 $2000 Sponsor's logo will be placed in corner of placard. Dimensions approx. 4" (w) x 4" (h). Placards are placed on podiums in all session rooms and ballroom.
       
Print Material

Program

CONFIRMED by The Center for Cross- Cultural Study (CC-CS)

 $5000 Sponsor places a COLOR sponsor page on back page of conference program. Dimensions - 7.5" (w) x 10" (h). Submit sponsor page as a PDF file.
 

Inside Front Cover of Program (COLOR)

CONFIRMED by HTH Worldwide

 $1500 Full page dimensions - 7.5" (w) x 10" (h). Submit sponsor page as a PDF file.
 

Inside Back Cover of Program (COLOR)

CONFIRMED by University of Melbourne

 $1500 Full page dimensions -7.5" (w) x 10" (h). Submit sponsor page as a PDF file.

 

GROUP TWO

Exhibitors

In Denver, the Exhibit Hall will take place on Thursday, March 22, 2012 in the Plaza Exhibit (Plaza Building, Concourse Level). Continental breakfast, portable lunch and coffee breaks that day will take place in the exhibitor space ensuring a high level of traffic.  94% of conference attendees visited the 2011 Boston Conference Exhibit Hall.  Space is limited and available on a first come-first served basis.  

As of February 2, 2012, the Exhibit Hall is full; there are no more exhibit tables available.

 

Exhibitor Exhibitor on Thursday, March 22, 2012 $1350

Includes ONE COMPLIMENTARY conference registration ($475 value) and 10x10 foot exhibit area which includes a 6 ft. skirted table, a tablecloth and two chairs.

WiFi access is additional $40 fee.                         

Exhibitors may choose to have additional staff member(s) present in Exhibit Hall THURSDAY ONLY for $95/person. 

Submit a 50-word summary of your organization/ institution and black and white logo in jpeg or eps format for inclusion in the conference program.       

Exhibit hall is one day only.

Exhibit tables are limited to one per institutional member.

 

Reserved exhibitors* include Abroad 101, ACCENT, Academic Experiences Abroad, Academic Programs International (API), Advantage Travel, American College of Thessaloniki, American Institute for Foreign Study (AIFS), AMIDEAST,  Andean Center for Latin American Studies,  Associated Colleges of the Midwest, Athena Study Abroad, Barcelona Study Abroad, Bard College, BCA Study Abroad, Bridge, CEA Global Education, CEPA Europe, The Center for Cross-Cultural Study (CC-CS),  CIEE, CIS Abroad, Costa Rica Spanish Institute (COSI), Cultural Insurance Services International, CUPA Center for University Programs Abroad, Dickinson College, DIS - Danish Institute for Study Abroad, don Quijote Spanish Learning School, Embassy of Spain - Trade Commission of Miami,  EPA Internships in Europe, EUSA- Academic Internship Program,  Foundation for International Education (FIE),  FrontierMedex/CMI Insurance, GlobaLinks Learning Abroad, GoAbroad,  HTH Worldwide,  IES Abroad, IFSA-Butler, Institute of International Education (IIE),  International Student Protection, International Sustainable Development Studies Institute, Interstudy, Lodestone Safety International, Middlebury College,  New York University, On-Call International, PaytoStudy/the taxback group, Platform 3000, Sant' Anna Institute Sorrento Lingue, SEA Semester, Select Travel Services, Seminars International,  SIT Study Abroad, Study Abroad.com (EducationDynamics), STA Travel, Study Abroad Italy, Stylus Publications, Symplicity Corporation,  Syracuse University Abroad, Terra Dotta, The School for Field Studies,   Umbra Institute,  Universidad Nebrija, University of Limerick, University of Pittsburgh - Hesselbein Global Academy for Student Leadership & Civic Engagement,  University Studies Abroad Consortium (USAC), UPCES/CERGE-EI Study Abroad in Prague

*As of 2/2/12

 

Sponsorship Pages in Conference Program
  1/4 page $250 1/4 pg dimensions - 3 3/4" (w) x 4.5" (h). Submit sponsor page as PDF file.
  1/4 page COLOR $350 1/4 pg dimensions - 3 3/4" (w) x 4.5" (h). Submit sponsor page as PDF file.
  1/2 page $500 1/2 pg dimensions - 7.5" (w) x 4.5" (h). Submit sponsor page as a PDF file.
  1/2 page COLOR $700 1/2 pg dimensions - 7.5" (w) x 4.5" (h). Submit sponsor page as a PDF file.
  Full page $1000 Full page dimensions - 7.5" (w) x10" (h). Submit sponsor page as a PDF file.
  Full page COLOR $1400 Full page dimensions - 7.5" (w) x 10" (h). Submit sponsor page as a PDF file.

 

Sponsor pages have been reserved by:  BCA Study Abroad, CIEE, CIS Abroad, College Year in Athens, IES Abroad, IFSA-Butler, Indiana University - BCPS, FIE, International Student Protection,  International Sustainable Development Studies Institute,   New York University,  SEA Semester, SIT Study Abroad, Smith College, Stylus Publications, University of Limerick, University of Wollongong, UPCES/CERGE-EI Study Abroad in Prague

 

Coffee Breaks and Travel Grants

 

Coffee Breaks

Thursday Morning Break

CONFIRMED by  HTH Worldwide

 $1500 Sponsor's logo will be placed on table tents located at coffee break areas.
  Thursday Afternoon Break $1500 Sponsor's logo will be placed on table tents located at coffee break areas.
  Friday Morning Break $1500 Sponsor's logo will be placed on table tents located at coffee break areas.
Travel Grant Sponsor 

Travel Grant (10 awards available)

CONFIRMED BY CIS Abroad and University of Melbourne; sponsorship opportunities still available

 $500 each Sponsor's name is listed in the conference program. Travel grant awardees are sent an email a few weeks prior to conference indicating who has sponsored the travel grants. Ten travel grant sponsorships available.

 

 

How to Reserve

Reserve as soon as possible – opportunities are claimed on a first come, first serve basis.  The reservation process for securing sponsorship opportunities is automated and can be accessed by visiting http://www.regonline.com/forum2012sponsors.  Please contact Jen Brown, Associate Director for Conference and Events, with any questions at 717-245-1718 or via email. Invoices will be sent upon reservation for a 10% deposit (required on all items over $1,500) or the full amount.

 

Quick Links: Information for the 2012 Annual Conference