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The Forum conference is a distinctive event, where leaders gather to consider the most important issues impacting the field. Participants engage in thought-provoking dialogue, promoting a vibrant and collegial exchange of ideas. It is the ideal venue for effective networking.
The Forum offers a limited number of sponsorship, exhibitor, and advertising opportunities as a service to our attendees. To take advantage of these opportunities, your organization must be an Institutional or Affiliate Member of the Forum. In addition, sponsorship income allows us to provide the best conference possible. We are grateful to our past sponsors and look forward to welcoming new ones.
All sponsors, exhibitors, and advertisers will be recognized in the conference brochure and program and on the Forum web site, providing maximum exposure.
Events
- Coffee Breaks: Conference coffee breaks are an excellent vehicle for showing attendees your support of the Forum. Your name will appear on table cards at the coffee breaks and in the conference program.
- Thursday morning, Thursday afternoon, and Friday morning available for sponsorship. ($1,500 each)
- Wednesday Welcome Reception at hotel: This is everyone’s first chance to mingle and network in the Imperial Ballroom of the Boston Park Plaza Hotel & Towers. The sponsor's name and logo will be featured in the conference program and on event signage, including large screens located inside the ballroom. ($7,500)
- Thursday Networking Luncheon: A new twist to the Forum conference, conference participants can grab a boxed lunch and participate in organized committee or working group meetings or choose to have lunch on their own.
- Thursday Reception at off-site venue: This festive evening will take place at the Castle, which is directly across the street from the conference hotel. The sponsor's name and logo will be featured in the conference program and on event signage.. Reserved by host institutions.
- Friday Undergraduate Research Plenary Luncheon: Student recipients of the Forum's Undergraduate Research Awards will be the featured speakers. This has been one of the most highly-rated sessions of the Forum Conference year after year. Sponsors will be acknowledged from the podium and join selected invitees at a reserved table. Your name will appear on the room signage and in the conference program. Reserved by School for Field Studies and SEA Semester.
- Travel Grants: A new sponsorship opportunity for the 2011 conference, the travel grants helps defray costs for education abroad professionals who would not be able to attend the conference without financial assistance. ($500 per grant sponsorship; multiple grants can be sponsored.) Reserved by IES Abroad and Terra Dotta.
Registration Items
- Tote Bag: An environmentally friendly option, this multipurpose bag will be made from recycled materials and be reusable for travel, shopping, and groceries. Your logo will be printed on the bag. Reserved by Education Abroad Network.
- Name Tag Lanyard: This is an eye-catching way to receive continual recognition throughout the conference. Your name will be printed on the lanyard. Reserved by IES Abroad.
- Pen: Made of recycled materials, this useful item will be used throughout the conference. Your name will be printed on the pen. Reserved by BCA Abroad.
Internet cafe
This sponsorship opportunity will provide conference participants access to a kiosk of computers for the duration of the conference. Take advantage of the opportunity to have your organization's logo on the internet cafe signage and desktop screen. ($3,000)
Session Items
- Banner: This large banner will span the registration area to announce the conference. Your name will be printed on the banner in conjunction with the conference theme and the Forum on Education Abroad. Reserved by The Center for Cross-Cultural Studies (CC-CS).
- Podium Placards: In each session room, a placard will hang on the front of the podium to identify the conference. Your name will be printed on the placards. Reserved by ISEP.
- Student Researchers: The presentation of the Undergraduate Research Awards is a perennial favorite among the sessions. This sponsorship allows the student researchers to travel to the conference and present their work. Sponsors will be acknowledged from the podium and join selected invitees at a reserved table. Reserved by SIT Study Abroad.
Exhibitors
In Boston, the Exhibit Hall will take place on Thursday, April 7, 2011 in the Imperial Ballroom. The continental breakfast and coffee breaks that day will take place in the exhibitor space ensuring a high level of traffic.
- Only one day of the conference - Thursday, April 7, from 7:30am to 5pm - is Exhibit Day, providing exhibitors the opportunity to attend sessions on the second conference day, and interact freely with attendees outside the exhibit room.
- Over two hours on Exhibit Day without scheduled conference programming, providing attendees with dedicated time to visit exhibits.
- Exhibitors will have one, six-foot table for their use. Electricity and two chairs are included in the exhibitor fee. Wireless internet access is available for an additional fee ($40).
- Setup will be the evening of Wednesday, April 6, (approx. 8-9:30pm) or early Thursday morning (6:30-7:30am). Breakdown will be promptly at 5pm on Thursday, April 7. Shipping services will be available from the hotel for an additional fee.
- As a part of the conference’s environmental initiative, we ask exhibitors to consider limiting the number of materials they bring and to consider alternative promotional strategies that require fewer resources.
- Exhibitors will be able to include a 50-word description in the conference program.
- Exhibitor package includes one (1) complimentary conference registration. Additional representatives who are assisting in the Exhibit Hall only can register for $95, all other representatives must use normal conference registration and payment procedures.
Space is limited and available on a first come-first served basis. The fee is $1,250 and includes one complimentary conference registration.
Reserved exhibitors include Academic Program International (API), Academic Solutions, Council on International Education Exchange (CIEE), EducationDynamics, GlobaLinks Learning Abroad, HTH Worldwide Insurance, IES Abroad, IFSA-Butler University, Institute for American Universities (IAU France), New York University, School for Field Studies, Sea Education Association, Semester at Sea, SIT Study Abroad, Terra Dotta.
Click here for more exhibitor information.
Publications
Program: The essential conference resource, the program is distributed to all attendees and used repeatedly. Your logo will be printed on the cover, and you can provide a full-page, full-color ad for the back cover. Reserved by .
Sponsorship Pages in Conference Program
The conference program offers a great opportunity for Forum supporters to showcase their programs, services, or products. The program is 8.5" x 11" and all sponsorship submissions must allow a .5" page border.
Full-color
Black-and-white
- Full-page: $1,000
- Half-page: $500
- Quarter-page: $250
Black and white sponsorship pages have been secured by FIE, HTH Worldwide, NYU, Sea Education Association, Semester at Sea, SIT Study Abroad, University of Wollongong and Terra Dotta
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How to Reserve
Reserve as soon as possible – opportunities are claimed quickly – by contacting Jen Brown, Assistant Director for Conference and Events, at 717-245-1718 or via email. Invoices will be sent upon reservation for a 10% deposit (required on all items over $1,500) or the full amount.
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