Sponsorship and Exhibitor Information

The Forum conference is a distinctive event, where leaders gather to consider the most important issues impacting the field.  Participants engage in thought-provoking dialogue, promoting a vibrant and collegial exchange of ideas.  It is the ideal venue for effective networking.

The Forum offers a limited number of sponsorship, exhibitor, and advertising opportunities as a service to our attendees. To take advantage of these opportunities, your organization must be an Institutional or Affiliate Member of the Forum.   In addition, sponsorship income allows us to provide the best conference possible.  We are grateful to our past sponsors and look forward to welcoming new ones.

All sponsors, exhibitors, and advertisers will be recognized in the conference brochure and program and on the Forum website, providing maximum exposure.

Events

Breaks:  Conference coffee breaks are an excellent vehicle for showing attendees your support of the Forum. Your name will appear on the room signage.  Thursday morning and Friday morning coffee break reserved University of Minnesota.  Thursday continental breakfast reserved by SIT Study Abroad  Thursday afternoon coffee break reserved by BCA Study Abroad. 

Plenary Meals:  Each conference day will feature a noted speaker during breakfast or lunch. 

Sponsors will be acknowledged from the podium and join selected invitees at a reserved table. Your name will appear on the room signage. Thursday lunch plenary reserved by Australian Education International. 

Thursday Reception at hotel:  This festive evening takes place in the Grand Ballroom of the Hilton Portland. The sponsor's name and logo will be featured on the invitation and event signage, and a representative will have the opportunity briefly to address the attendees. Reserved by Terra Dotta.

Welcome Reception at Portland Art Museum:  This is everyone’s first chance to mingle and network in the Kridel Grand Ballroom of in the Portland Art Museum.  The sponsor's name and logo will be featured on the invitation and room signage, and a representative will have the opportunity briefly to address the attendees.  Reserved by host institutions.

Friday Undergraduate Research Plenary Luncheon: Student recipients of the Forum's Undergraduate Research Awards will be the featured speakers. This has been one of the most highly-rated sessions of the Forum Conference. Sponsors will be acknowledged from the podium and join selected invitees at a reserved table. Your name will appear on the room signage.  Reserved by CEA.

Registration Items

Tote Bag:  An environmentally friendly option, this multipurpose bag will be made from recycled materials and be reusable for travel, shopping, and groceries. Your logo will be printed on the bag. Reserved by Australearn.

Name Tag Lanyard:  This is an eye-catching way to receive continual recognition throughout the conference. Your name will be printed on the lanyard.  Reserved by Global Learning Semesters

Pen:  Made of recycled materials, this useful item will be used throughout the conference.  Your name will be printed on the pen. Reserved by IFSA-Butler.

Internet cafe

 **NEW ITEM!!  This new sponsorship opportunity will provide conference participants access to a kiosk of computers for the duration of the conference.  The one-day internet cafe that debuted in Boston this past year was a great success, so we are extending the internet cafe for the whole conference!  Take advantage of the opportunity to have your organization's logo on the internet cafe signage and desktop screen.  Reserved by the Education Abroad Network.

Session Items

Banner: This large banner will span the registration area to announce the conference.  Your name will be printed on the banner. Reserved by The Alliance for Global Education

Podium Placards:  In each session room, a placard will hang on the front of the podium to identify the conference. Your name will be printed on the placards. Reserved by The Alliance for Global Education

Student Researchers:  The presentation of the Undergraduate Research Awards is a perennial favorite among the sessions.  This sponsorship allows the student researchers to travel to the conference and present their work.  Sponsors will be acknowledged from the podium and join selected invitees at a reserved table. Reserved by World Learning and Euroscholars.

Exhibitors

Attendees and exhibitors alike praised the Exhibit Hall at the Austin and Boston conferences.  In Portland, the Exhibit Hall is a beautifully ornate room near the registration area. All breaks will take place in the exhibitor space. An “internet café” will be set up in the room for attendees, and Wifi will be available for all exhibitors. 

• Only one day of the conference - Thursday, February 19, from 7am to 4:45pm - is Exhibit Day, providing exhibitors the opportunity to attend sessions on the second conference day, and interact freely with attendees outside the exhibit room.

• Over two hours on Exhibit Day without scheduled conference programming, providing attendees with dedicated time to visit exhibits.

• Exhibitors will have one, six-foot table for their use. Electricity, wireless internet access, and chairs are included in the exhibitor fee.

• Setup will be the evening of Wednesday, February 18, and breakdown will be the evening of Thursday, February 19.  Shipping services will be available from the hotel for an additional fee.

• As a part of the conference’s environmental initiative, we ask exhibitors to consider limiting the number of materials they bring and to consider alternative promotional strategies that require fewer resources. 

• Exhibitors will be able to include a 50-word description in the conference program.

• Exhibitor package includes one (1) complimentary conference registration. Additional representative must use normal conference registration and payment procedures.

Space is limited and available on a first come-first served basis. The fee is $1,250 and includes one complimentary conference registration.  As of 11/24/08, there are no more exhibitor tables available.

Reserved exhibitors include Academic Program International, Academic Solutions, AHA International, American Institute for Foreign Study (AIFS) , American University Center of Provence (AUCP) , AngloAmerican Education Services, AustraLearn/AsiaLearn/EuroLearn, Center for Cross-Cultural Study, Council on International Educational Exchange (CIEE), Cultural Insurance Services International (CISI), Dar Loughat, Education Abroad Network, EducationDynamics, Foundation for International Education, Global Student Experience,Gonzaga University, IFSA-Butler University, Institute for American Universities, the Institute for International Education (IIE) , Intercultural Communication Institute (ICI), Lewis and Clark College, Linfield  College, Middlebury College, New York University, Oregon University System, Pacific Lutheran University, Platform 3000, Sea Education Assocation, Semester at Sea, SIT Study Abroad, Spain Education Programs, Studio Art Centers International (SACI), Study Abroad Italy, Terra Dotta and Universita Cattolica del Sacro Cuore (UCSC) , University of Puget Sound, Willamette University.

Click here for more exhibitor information.

Publications

Program:  The essential conference resource, the program is distributed to all attendees and used repeatedly. Your logo will be printed on the cover, and you can provide a full-page, full-color ad for the back cover.  Reserved by University of Wollongong.

Advertising

The conference program offers a great opportunity for Forum supporters to showcase their programs, services, or products.  The program is 8.5" x 11" and all ads must allow a .5" page border.

Full-color

• Inside front cover: Reserved by Council on International Educational Exchange (CIEE)
• Inside back cover: Reserved by Arcadia University

Black-and-white

• Full-page:  $1,000
• Half-page: $500
• Quarter-page: $250

Other reserved advertisers include Center for Cross-Cultural Study, IFSA-Butler, College Year in Athens, Lorenzo de'Medici, Indiana University, New York University, Wake Forest University, IES, and ISEP.  

How to Reserve

Reserve as soon as possible – opportunities are claimed quickly – by contacting Jen Brown, Assistant Director for Conference and Events, at 717-245-1718 or via email. Invoices will be sent upon reservation for a deposit or $250 or the full amount.